Student Information Management System (SIM)

At Mashariki, we understand that technology alone does not solve educational and administrative problems in our educational institutions.
We however understand that Student data management can be key in providing the necessary support to Students, Teachers and parents with the ultimate goal of providing the best education possible.
From implementation and end-user training to technical support, we are committed to providing the most comprehensive Students Information Management Solutions to all educational institutions with one goal of removing data management headache from the classroom. Efficient and effective management of the “STUDENTS AND TEACHERS POOL” has become an increasingly imperative and complex activity for institutions.

The Student Information Management Solutions (SIMS) functions consist of tracking innumerable data points on each student, from personal histories, data skills, capabilities, experience of faculty members and other necessary records. To reduce the manual workload of these activities, institutions have begun to electronically automate many of these processes by introducing SIM Solutions.

In a nutshell, the main reasons why changes to an Electronic Information Management System is an absolute necessity can be thought of as the problems of having manual paper processes such as;

• Large time for processing information.
• Data redundancy and maintenance constraints.
• No data security.
• No facility for easy retrieval of data
• No data modification facility.
• Difficulty in managing large data.
• Upgrades, dropouts, breaks are all manual and cumbersome
• No priority or ability to generate reports.

Thus, SMS have tried to mitigate many of the problems faced by the educational institutions and then some by designing one stop solutions that provides an efficient way to address the bottlenecks created by the manual paper process and enhancements that provide:

• Student’s personal as well as educational information electronically.
• Teacher’s personal as well as educational information.
• Human Resource management.
• Students as well as staff attendance information tracking.
• Fee Structure and maintenance for students and Finance Department.
• Maintaining annual records for ease of data tabulation and reporting purposes.
• Reports on performance of the students for academic performance tracking with ease of access.
• Maintaining records on purchase of books and other academic articles where available.
• Student Portal can provide access to all student data by students and their parents for accountability.
• The same can also provide access to homework for students and the ability to post grades online.

Mashariki together with its partners can provide a turnkey or customize a comprehensive Students Information Management System to suit your budget without compromising data security, availability and features. Even though we can customize a complete ERP Solution for your institution, Our Solutions provide the following core features;

Student Demographic:

Our SIM Solution enables the tracking of numerous student demographic attributes in a permanent record and across enrollments. This means that with a unique identifier from admission records, a student’s entire academic and personal record can be retrieved in a split second by searching their demographics based on their admission number.

Contact Information

Easily add or change contact information for parents, relatives and other authorized individuals. Designate legal guardian, bus stops (where available) and associate parents with students enabling automatic access to the student data through the parent portal (when purchased as an add–on).

Scheduling Time Table

Our SIM Solutions includes a scheduler that allows you to easily input student requests and mass schedule students. You can make multiple schedules runs as you make adjustments and have multiple schedules within a school. View and print student schedules and class rosters with just a few clicks.

Grades

The built in grade book allows teachers to enter homework assignments, class tests and any other activity using weighted scales if desired. Automatic tallying of grades, reports to find erroneously entered grades and advanced ad hoc reporting is included. Entering final grades is as easy as a mouse click.

Reports/Report Designer

Mashariki’s Solutions includes numerous standard reports and the ability to design custom reports using simple check boxes. Reports are output to PDF format for easy printing and viewing. These could be student fee payment reports, attendance reports, overall performance reports, data comparison reports etc.

Report Cards

SIMS includes the ability to print student report cards at the end of every term or upon request. You can create groups of students across numerous attributes and click a button. It doesn’t get any easier and per our mission, our solutions are all about ease of use.

Attendance

By period, by day, with comments and all accomplished with a only a few clicks. Customize attendance codes to meet your specific needs. Easily check attendance by using our built-in reports. Student show up late more than any other student; that data is available with a click of a button. A report can also be printed together with their report cards to call the attention of their parents to the poor attendance records relationship to their performance.

Data Security And Access Control

Our customizable SIMS and even turnkey solutions include the ability to control user security at the field level. Customize the included roles and create your own to meet specific needs on who can access what record. No programming knowledge needed and only a few mouse clicks are required.

Let Mashariki handle your Information Management needs while you focus on educating the students. Full customization and integration services available and we will convert all your manual historical records and add it to your new SIMS. today to discuss how we can make your work easy.